Corporate away days can be a highlight in our working lives. The perfect opportunity for team bonding, or valuable networking with colleagues, clients, and peers. Off site gatherings can also help boost morale by rewarding staff with a fun time away from the office. There’s lots to consider when planning a company away day, and the team at Flavour Events are very experienced in helping our clients select the best options. Here are five tips that will help you plan the perfect away day.
1. Consider the purpose
Before planning your event, be clear as to why you’re organising it and what your intended outcome is. Are you hoping to invite prospective clients to be educated, entertained, and persuaded that yours is a company they should do business with? Maybe you’d like to gather your regional business leaders for an annual strategy meeting, or strengthen the collaborative skills of your sales team? The purpose of your event will help inform your venue and activity choices. We can advise on what’s been successful for clients with similar goals to yours.
2. Know your budget
Demand is currently very high for UK away day venues. If you want to quickly find and secure the best options, be clear on the budget you have available. Remember to factor in venue costs, plus whether attendees will need onsite or nearby accommodation. Allocate budget for any meals or refreshments during the agenda. Will you require conferencing or AV facilities? Does your event require team building activities, entertainment, or hosting? Will you decorate the venue for maximum impact? Having clarity on budget will save precious time and quickly get you the perfect package.
3. Get the location right
Distance matters when selecting the best venue for your company away days. By choosing the right location, you can save money on travel expenses and allow more time for the off-site agenda. Consider where each attendee will be travelling from, and how they’ll get to the meeting location. Will there be parking available? Is the venue close to rail stations or transport hubs? Also, if you want to include excursions or off-site meals as part of your agenda, make sure your main venue is reasonably close to locations which can offer a choice of options. Use Google Maps or similar websites to learn travel times and options for getting from A to B.
4. Pick the perfect venue
The UK has a wide selection of amazing away-day venues to choose from. Gorgeous country estates like Wotton House boast elegant spaces in a historic rural setting. Opulent modern hotels like Aviator have fabulous facilities and accessible locations. Impressive luxury resorts like The Grove offer world class business and leisure facilities fit for any corporate event. Look for venues that will meet the requirements of your agenda and ideally impress your guests. If your venue offers every element under one roof, you’ll save time and often money.
5. Include activities and entertainment
Team building activities are perfect for energising guests for a day of work, teaching new skills and promoting collaboration to positively impact your business. Rewarding delegates with a great meal, or some fun games and entertainment after a day of learning will give a memorably positive touch to your agenda. When considering the right activities or entertainment, think about the profile of the guests, along with the intended outcome following the activity. We work with tons of fabulous suppliers and can help you find the right activities and entertainment for your event. You’ll find many on flavourev.com
If you’re planning an away day for summer 2022, now is the time to get booking! The team at Flavour Events offer a free service which can help with planning and sourcing all the elements mentioned above. Make an enquiry below, today.